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Notes from Launch Meeting 30 October 2006, Early Thoughts & Research Findings
The Working Group -------------------------------------------------------------------------------------------
David & Mary Carrick
Vaughan Clarke
Vincent Edberg (Chair / Executive Member tbc)
Philip Haines
Tracey Haskins
David Jeffery
John Venning
Tony Wilson
In addition, consultancy advice available from:
Penny Young, Petersfield TIC
Meeting 1 headlines -------------------------------------------------------------------------------------------
- Present: DJ, VC, TW, DC, MC, PH, PY, TH
- General introductions and discussion of project.
- Discussed Chair & Executive representative (ideally the same person – Vincent? tbc).
- Identified production of a Town Design Statement as the group’s key task, discussed issues arising and research required.
- The following notes attempt to pick up on and build on the main themes arising from our discussion, to provide a basis for group members to progress ahead of our next meeting (date tbc, suggest just before the first Executive meeting, late November? Venue?).
Actions Arising To Action
- Circulate contact details for the group Tracey
- Initial notes / research Tracey
- Research stemming from Tracey’s notes Volunteers pl.
- Set up next meeting & arrange venue Volunteer please
The Project -------------------------------------------------------------------------------------------------------
Production of a Town Design Statement for Petersfield.
Topics for Discussion (food for thought!) -------------------------------------------------------------
Terms of Reference for the Working Group
Do we need some?
Actions Arising To Action
· Views of the Group welcomed via email All
· If required, draft Terms of Reference Volunteer pl.
· Can discuss any draft at next meeting All
Project Plan / Timetable
Draft project plan required, to establish broad timescales & milestones. Needs to fit with Town Partnership Executive timescales. To be informed by lessons learnt from others such as Alton & Buriton. And is a risk assessment required?
Actions Arising To Action
· Views of the Group welcomed via email All
· To discuss at next meeting All
Branding for the Working Group and/or Project
Do we need some kind of individual branding / logo? Or will we use that for the Town Partnership as a whole & is this confirmed yet?
Actions Arising To Action
· Views of the Group welcomed via email All
· If required, suggestions for branding / logo Volunteers pl.
· Can discuss at next meeting All
Vision & Objectives for the Design Statement & Issues to be addressed
The design statement must be fit for purpose. What are we aiming for? What do we want the final document to contain? How will it look? Who will use it (audience)? How much weight would we like it to carry in the decisions made by EHDC Development Control officers and by Government Planning Appeal Inspectors? Should it tackle just urban/suburban design, urban/suburban and rural design, historic building design (David J has offered to look after the historical/historic buildings aspect of town development), sustainable development and construction, accessible / inclusive design? What do we want to encourage and discourage in design terms? Do we have any particular area/site specific concerns & aspirations?
These decisions will be informed by context (other good examples, planning policy at all levels, discussion with experts, decision if Design Statement will be part of the East Hampshire LDF, etc.): see later notes.
Petersfield USPs:
- 100% AONB
- One of the UK’s most desirable market towns. Halifax market town study 2006
- Agree others
Key issues to incorporate:
- Pressure on AONB
- Quality of new housing development
- Potential housing sites – managing green and brown field sites
- Infrastructure – utilities, education, transport
- High cost of housing
- Humanising the town centre
- Maintaining and improving quality of life
- Public space
- Existing design guidance and Inspector report on Local Plan revisions
Actions Arising To Action
· Views of the Group welcomed via email All
· To discuss at next meeting – possible brainstorm session? All
· Need to consult community / relevant contacts re. scope & likely
content before we start drafting design statement? tbc
Relationship to the East Hampshire Local Development Framework (LDF)
The Local Development Framework (LDF) is the new district wide development plan, which East Hampshire District Council (EHDC) are preparing. It will, in time, replace the adopted District Local Plan (date & status tbc). We need to establish early on if the Design Statement is envisaged to be a Supplementary Planning Document (SPD), forming part of the East Hants LDF; Councils are free to decide, subject to advice set out in national planning policy guidance.
The Companion Guide to Planning Policy Statement 12 ‘Local Development Frameworks’ (PPS12), Creating Local Development Frameworks, includes achecklist (page 45), which shows a Village Design Statement (VDS) in an illustrative LDF timetable (called a Local Development Scheme, LDS). Some take the view that a VDS should be afforded little or no weight in the determination of a planning application or appeal unless it is has been embraced by the local authority as SPD under the current planning system.
EHDC will be updating their LDS annually, for submission to the local government office by March. Can & should we programme our design statement into this wider LDF project plan?
If the Design Statement is to be SPD, Sustainability Appraisal will be required. Who would do this?
SPDs also need to link with a policy in the LDF Core Strategy.
Key issues for TDS:
1. Adoption – ensuring that the TDS is adopted as a supplementary planning document.
Q – how to keep EHDC on board from the outset (attached doc from the Countryside Agency deals with changes in adoption from SPG to SPD)
Actions Arising To Action
- Need to check with Tony Struthers re. EHDC’s view of the anticipated
status of Design Statement in terms of the LDF (Tony met with Alison
Wood to discuss). If unclear, must discuss with EHDC direct. Volunteer pl.
- Check EHDC Local Development Scheme (should be online); does
this refer to a Town Design Statement for Petersfield? (or that for Alton?) Volunteer pl.
Focus & Integration
Key issues for TDS:
Focus – how to channel issues that cannot easily be dealt with by the TDS.
Integration – build on accepted planning work
Actions Arising To Action
- To discuss at future meeting All
Geographical Scope
Petersfield, including Sheet? Should it include adjacent areas such as Steep? Alternatively
we might instead highlight these as ‘areas of influence’ upon design in the town (something done in the draft Guildford Town Centre Area Action Plan).
Actions Arising To Action
- To discuss at future meeting All
Funding Sources & Constraints
What resources are available to us? Clarify nature of EHDC assistance. External funding sources? What constraints will influence the project?
Overall questions:
- Potential funding to help complete design statement
- Potential resources – town, district and count councils, English Heritage,
Actions Arising To Action
- Seek information from Tony Struthers Volunteer pl.
- To discuss at future meeting All
Community Involvement
How can we best involve the community in the project? Lessons from others? How far can / should these choices be informed by the EHDC LDF Statement of Community Involvement (SCI)?
Actions Arising To Action
- Check EHDC LDF Statement of Community Involvement (maybe online)
for details of EHDC’s approach to community involvement for the LDF. Volunteer pl.
- To discuss at future meeting All
The Process
The advice seems to be that we need a clear, but limited focus, producing draft statements from the outset, which are edited and updated. I’ve placed most of comments within the framework of a town design project as outlined by the Countryside Agency.
Stage 1 – Getting Started
- Obtain background info and discuss with local authority
Q - Establish library of completed TDSs – Sally King is sending some printed samples, I have others in pdf format – can we publish on extranet for everyone to access?
- Identify key parties and form a steering group
Q- are there any other key interest groups/agencies that should be included?
Q- Relationship between TC group and others forming Petersfield Town Partnership.
Q – Editorial team
- Form secretariat and editorial team
Q- how easy is to content manage the Petersfield Tomorrow web site, and create an extranet for members to access.
- Training session
Q- need to identify what is required
- Workshop to identify main issues, neighbourhood areas, and interest/topic groups.
Q – how much of this has been delivered by the healthcheck.
Q – has any work been done on dividing the town into distinctive neighbourhoods?
- Project identity
Well covered already
- Neighbourhood area groups and special topics
From b above
- Publicise project and call for volunteers
Already underway
- Project launch event
Already held
Stage 2 – Gathering material
Townscape character analysis
Local Area/Town exhibitions/workshops
Review/revise character assessments
Comments – use young people wherever possible
- Agree structure/headings for TDS at early stage, and build draft statements
Stage 3 – Production
Prepare draft
Consult on draft
Revise
Secure formal approval as supplementary planning document
Revise – print & distribute
Stage 4 – Using the end product
Research Findings: Learning from Others-------------------------------------------------------------
The following notes were last updated on: 5 November 2006.
Identifying those who may be able to help us
Within the Town Partnership?
- tbc
From Petersfield Society?
- David Carrick
- Vincent Edberg
- David Jeffery
-
At EHDC?
- Richard Codd (Conservation Officer) (David J has contacted & has his reply).
- Alison Wood, Alistair Spiers (Policy)
- Chris Patterson
- Others?
At CPRE?
- John Venning
- David Carrick
At Hampshire County Council?
- Market Towns Coordinator?
Those involved in Alton Design Statement & wider 2020 projects
- tbc
Other useful contacts?
- Buriton Parish Council lady tbc
- Margaret Paren, who is in the middle of the Liss equivalent exercise has said she could come and pass on her experience if we want.(John Venning suggested).
Areas in which we may require expertise & coverage so far:
- Design – Vincent, EHDC contacts
- Historic buildings – EHDC contacts
- Planning – Tracey, Tony, EHDC contacts
- Community involvement – EHDC contacts
- Illustration? - tbc
- Photography? – tbc
- Local history?
Mark Rose, who facilitated discussion at September event?
Sally King – Countryside Agency (Philip H has contacted)
Nick Wates (Philip H has contacted)
Sue Organ – Planning Consultant (Philip H has contacted)
Actions Arising To Action
- Research required, to feed into future work Volunteers pl.
Research Findings: Design Context ---------------------------------------------------------------------
The following notes were last updated on: 5 November 2006.
Local Design Context
Existing local published design guidance. For example, existing
- EHDC residential new build / extensions design guidance?
- EHDC other design guidance – conservation area character appraisals, design guidance for agricultural development, etc.?
- Good examples of individual developers submitted access & design statements?
- Petersfield Society design guidance?
Good local examples of Village or Town Design Statements or design guidance? For example, see:
- Alton’s current project
- Buriton
- Rowlands Castle? Others?
We also need urgently a sample Design Statement. Tony can provide info
Research of the Environment Group for Market Town Healthcheck, Petersfield Tomorrow 2004-2006 – who has final copy of details? (check with Tony / Linda).
Outcomes of Petersfield Tomorrow 2006 (& earlier) community consultation, what key issues emerged which should be addressed in our project? – who has final copy of details? (check with Tony / Linda).
Conservation Area (David J has details to hand out at a future meeting).
County Design Context
Existing county wide published design guidance?
Best practice examples of Village or Town Design Statements or design guidance elsewhere in Hampshire? For example, see:
- tbc
We also need urgently a sample Design Statement. Tony can provide info
Regional Design Context
Best practice examples of Village or Town Design Statements or design guidance elsewhere in the SE region? For example, see:
- Guildford Borough Residential Design Guide (2004), available at: http://www.guildford.gov.uk/GuildfordWeb/Planning/PlanningPublications/ResidentialDesignGuide/ (Tracey will bring copy to next meeting).
- Sevenoaks has done some work on Village Design Statements, they all follow the same format, the link: http://www.sevenoaks.gov.uk/environment/planning/design_and_conservation/458.asp
- Newbury TDS (Philip H has e-copy)
-
We also need urgently a sample Design Statement. Tony can provide info
National Design Context
Published guidance of CABE?
Published guidance of the Countryside Agency (now fully?/partially? operating under name Natural England)? For example, see:
- Town Design Statements – Why and how to produce them, Good practice advice, by the Countryside Agency (2003). (Tracey will bring copies to next meeting).
Best practice examples of Village or Town Design Statements or design guidance elsewhere in the country? For example, see:
- Eccleshall DS (Philip H has e-copy)
- Dunsmow TDS (Philip H has e-copy)
Actions Arising To Action
- Research required of the above topics, to feed into future work Volunteers pl.
- Tracey to email colleague who recently studied Design Codes Tracey
(reply received, details awaited 61106 TH)
- Analysis required of relevant P2M community consultation responses Volunteers pl.
Research Findings: Planning Policy Context --------------------------------------------------------
The following notes were last updated on: 5 November 2006.
Local Planning Context
Relevant design related policies of the East Hampshire District Local Plan (adoption date, tbc)?
Relevant design related policies or documents in the emerging East Hampshire District Local Development Framework (LDF)?
EHDCs LDf online at:
What are the key local planning concerns? Development densities? Changing character of some localised areas? How will National Park status affect planning decision making, especially design? Stronger than AONB status?
Any EHDC Sust Design & Construction guidance? (Bordon sustainable affordable homes example)
Inspector report on Local Plan revisions
EHDC (annual) Housing "summit", 3/11/06 (useful data and info on future plans for the town) (David J has details).
County Planning Context
Relevant design related policies of the Hampshire Structure Plan (adoption date, tbc)?
Regional Planning Context
Relevant design related policies in South East England Regional Assembly’s (SEERA) Draft South East Plan? (submission draft, March 2006)? Anticipated impact of SEP – additional housing allocation expected?
National Planning Context
Relevant advice in Planning Policy Statement 1 (PPS1)?
Relevant advice in Planning Policy Statement 12 (PPS12) re. LDFs & Companion Guide?
Relevant advice in Planning Policy Guidance note 3 Housing (PPG3) & draft Planning Policy Statement 3 (PPS 3), expected to be finalised by the end of the year?
DETR/CABE publication By Design (2000). Available at: tbc
CABE - The Principles of Inclusive Design
Actions Arising To Action
- Research required of the above topics, to feed into future work Volunteers pl.
Research Findings: Useful Websites--------------------------------------------------------------------
http://www.communityplanning.net
EHDCs LDf link :http://www.easthants.gov.uk/ehdc/localplanweb.nsf/webpages/Local+Development+Framework
Research Findings: Glossary-------------------------------------------------------------------------------
The following notes were last updated on: 5 November 2006.
Area of Outstanding Natural Beauty (AONB)
Core Strategy: Central statutory document within the LDF portfolio.
East Hampshire District Council (EHDC)
Local Development Framework (LDF): A portfolio of Local Development Documents that provides the framework for delivering the spatial strategy of the area.
Local Development Scheme (LDS): Three year project plan for the production of LDF Documents.
Planning Policy Statement (PPS): New title for Planning Policy Guidance, issued by Central Government.
Statement of Community Involvement (SCI): Sets out standards for involving the community in the preparation, alteration and review of LDF documents & significant planning decisions.
Supplementary Planning Documents (SPD): To replace Supplementary Planning Guidance. Non-statutory documents that expand upon policies and proposals in development plan documents.
Sustainability Appraisal (SA): A social, economic and environmental assessment primarily used on Regional Planning Guidance and Development Plans.
Town Design Statement (TDS):
Village Design Statement (VDS):
Actions Arising To Action
- Keep up to date as work progresses All
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