1. Present

Vincent Edberg (VE), Phil Haines (PH), Tracey Haskins (TH), Tony Struthers (TS), David Williams (DW), Tony Wilson (TW)


2. Apologies

Vaughan Clarke (VC),  Ken Hick (KH), David Jeffery (DJ), Nick Keith (NK), John Venning (JV).


3. Minutes of Meeting 12 April 2008

The minutes were approved as a correct record of the meeting.


4. Matters arising

No matters arising discussed.


5. EHDC Core Strategy

Core Strategy questionnaires were run through one by one. TS to complete final version for submission to EHDC by Tuesday 6 May.


6. Action Plan for Writing TDS

The draft Alton TDS is now available on line. It is suggested that committee members have a look at this document before the next meeting

TH agreed to update skeleton layout of the Petersfield TDS for circulation before the next meeting

TS raised concerns over intentions to group the 25 area summaries into larger and fewer groups. It was agreed that, for the time being, the 25 groups should be left as they are.

VE to forward draft history section completed by DJ to TH.


7. Interaction with Local Business Community

Flyer and accompanying letter has been completed and has been forwarded by PH to Liza Smith of EHDC for distribution to the business community. Winton House will be added as return address for replies.


8. Future Public Consultation Events and Publicity
 
TS to update his power point presentation for the Petersfield Society AGM.

It was in principle agreed that the TC group should be present on campaign corner of The Square for the food festival event on Sunday 1 June subject to volunteers coming forward to man the stall. The P2M Gazebo to be used. Sharing the stall with The Petersfield Society would add interest and make it easier and less demanding to attend the stall.

Community Forum presentation would fit in well with completion of draft TDS. Target month is presently October


9. Project cost planning

VE confirmed that budget estimate had been presented to P2M committee on Wednesday 16 April. Updated budget attached as appendix to these minutes. Printing costs have been increased after discussion with the Alton TDS group.


10. Project Time Update

TH to update time table

 

11. Wiki Update

Nothing to report under this item.

 

12. Any Other Business

No other business reported.


13. Date and place of next meeting

Next meeting to be held on Saturday 7 June 2008 at 9.30 am at 28A the Spain.

 

 

Project cost planning

It is envisaged that at least the following items are likely to need funding. This list is not conclusive as further items may be added in time.

Draft TDS document to be circulated for public consultation. It is assumed that up to 50 hard copies with 40 to 60 pages is seen as a likely number. The same document will be published on the Wiki.
                                                                                                                                                                                        £  125

Final TDS report to be printed in 1000 copies, also 40 to 60 pages, of higher print quality standard. Pdf version available on the web. Administrative costs including copy licenses of illustrations and Ordnance Survey maps.
                                                                                                                                                                                        £5000

Both the above publications are anticipated to need support by publicity and public exhibitions. The TC Group Gazebo will be used for the spring food festival event and enquiries made about availability of EHDC trailer for the August bank holiday event. Contingency sum
                                                                                                                                                                                        £  200

Wiki subscription renewal.
                                                                                                                                                                                        £  100

Local business consultation distributed by EHDC
                                                                                                                                                                                        £  166

There may also be a need to find funding for assistance with completing the for the TDS necessary Sustainability Appraisal including Strategic & Environmental Assessment. Cost for this work can not be established without discussion with EHDC who may be able to assist.

                                                                                                                                                                                        £  500



Total                                                                                                                                             £6091

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